2007-08 ARCHIVE
Erie Lady Lions
Girls Hockey Association
Board Meeting Minutes: May 19, 2008 @ 6:30 pm. at Days Inn
Board Members
Present:
Jeff McIntyre – Executive Director, Jeff Shaw – Vice President,
Yevet Anderson - Treasurer, Tammy Rohler – Secretary, , Al Rivera - Director, Rob Wokulich - Director, Bill Keinle –
Director, Fay Zimmer – Registar, Tim Dugan – Coaching Director
Absent: Josh
Walters – Director, Keri Tenza – Director
Quorum
Yes
Present:
Others
George Flowers, Rob Stroul
Present:
Proceedings
Ø Meeting was called to order at 6:31 pm by Jeff M – Executive Director
Ø The April 21, 2008 Board Meeting minutes were available for review. Jeff motion to accept by Yevet and 2nd by
Al and board approved
Treasurer’s Report provided by Yevet
Ø Treasurer's report for year end - passed out to review line by line income and
expenses
Ø Motion by Jeff M to pay bills for Creative Imprints, Senior players pictures, Coaches
Gifts(thru dues/funds collected), postage, Gerlachs, and Timbit Flyers by Fay, 2nd by Al and board approved
Ø Jeff M motion to accept the Treasurer's report by Jeff S, 2nd by Al and board approved
Ø All monthly financial statements are available for review through the Executive
Director or Treasurer. Our annual audit will take place in May 2008 by the accounting
firm Felix and Gloeckler.
Timbits Report provided by Al and Yevet
Ø
Gearing up for a fun season, flyers printed for
Tim Horton's to distribute
Ø
Erie Youth Hockey interested in Timbit Minor
Hockey, Yevet conferenced with Tim Horton's corporate and local Tim Horton's for us to be the exclusive organization for Timbit
Minor hockey in Erie
Ø
Timbit I and II for ages 4-6 for $80 and ages
7-10 for $115 due to USA Hockey membership fees of $35
Ø
Equipment rental fee $25 as available
Ø
Filter boys who age out to Erie Youth Hockey
Ø
Fundraiser by Naturally Yours to sell @ $5 each
to subsidize the Timbit program
Coaches Report provided by Jeff M
Ø 4 coaching applications turned in, need to complete interviews now
Ø Rob W motioned that we put together a committee to conduct the coaching interviews
that will comprise of 3 board members – the executive director, coaching director, and a board member appointed by the
president, approved by Al, 2nd by Jeff S and board approved
Sarah Backstrom Tournament Update provided by Yevet
Ø Info available on line, brochures for Girls and Women tournament
Ø All rinks are booked – JMC, Igloo, CC, and Mercyhurst
Ø January 5, 2009 thru February 5, 2009 Jeff S will cover for Yevet while on vacation
Ø Convener will have 99% of Sarah completed before leaving
Ø Applications coming in for the Sarah with postdated checks
Ø Medical protocol – EMTs in PA take precedence over the trainer and all players
must have permission to treat forms. During the Sarah Tournament have the coach,
team manager, and trainer sign an acknowledge for this
General Membership meeting opened by Jeff M at 7:31
pm
Executive Director report provided by Jeff M
Old Business
Ø Jerseys – need to complete final inventory, will place order in June to have
back in time
Ø Have gotten 8 registrations in so far, sent out registration packets to all players
today
Ø Erie Ice Refs – emailed to Gibbons concerning fee increases and clarification,
have asked them to waive the additional fee for early games and late games for the Sarah.
Also, pickup games changed within one week is $12 additional fee, etc. Yevet
will contact Gibbons to set up a meeting by the end of the month. Jeff M, Jeff
S, and Yevet will attend
New Business
Ø Read and React to Hockey contest – received letter from USA Hockey, did not
receive an award for it. Yevet is going to Vernondale to read with the Olympic
torch and to pass out Timbit flyers
Ø “I want to be a Zamboni” will be the book read for next year, books
funded thru $250 grant from Peach Street Wal-Mart. Read to 68 classrooms this
year
Ø ELL should try for the Roger Share fund grant for next year – up to $4000
grant
Ø June 29th Mid Am meeting in Columbus,
Ohio – need a board member to start networking with Yevet, Al will attend
Ø USA Hockey petition email from Yevet, need to forward it to parents/players and
get the word out about the proposed changes
Closed door session
to discuss coaching staff and coaching interviews
Adjournment
Ø Motion to adjourn was made by Rob W and 2nd by Bill and board approved
Ø Meeting adjourned at 9:50 pm.
Ø Next meeting June 16, 2008 at 6:30 pm. at the Days Inn
Erie Lady Lions
Girls Hockey Association
Board Meeting Minutes: April 21, 2008 @ 6:30 p.m. at Days Inn
Board Members
Present:
Keri Tenza – Executive Director, Jeff McIntyre – Vice President, Yevet Anderson - Treasurer, Tammy Rohler – Secretary, Rob Wokulich - Director,
Absent: Bob
Foltyn – Director, Jeff Shaw – Director, Al Rivera – Director,
Rob Stroul – Director, Fay Zimmer – Registrar, Tim Dugan – Coaching Director,
Quorum
Yes
Present:
Others Josh Walters, Bill Keinle, George
Flowers
Present:
Proceedings
Ø Meeting was called to order at 6:40 p.m. by
Keri Tenza – Executive Director
Ø The March 10, 2008 Board Meeting minutes were available for review.
Ø Keri motion to accept the minutes by Yevet and 2nd by Jeff M. and board approved
Treasurer’s Report provided by Yevet
➢ Treasurer's report for March available for Review
➢ Outstanding bills including ice, banquet, and ad for Times News
➢ Waiting on checks from hotels and photographer for Sarah
➢ We will not use the Avalon for the Sarah next year
➢ Keri motion to pay outstanding bills by Rob W and 2nd by Jeff M and board approved
Ø Keri Motion to accept the Treasurer's report by Rob W and Jeff M and board approved
Ø All monthly financial statements are available for review through the President
or Treasurer. Our annual audit will take place in May 2008 by the accounting
firm Felix and Gloeckler.
Ø Review budget for 08-09 year
Ø Yevet proposed to the Refs a 3% fee increase for first year and 2% fee increase
for the second year
Ø Ice will be $220 per hour for the budget year 08-09
Ø Various team registrations available depending on how teams play out
Ø Could have a 19u team with a 16u tournament team.
Our core age is 13-16 year olds. Will get info together about programs
for next year to review and then get it out to the parents.
Timbits Report provided by Yevet
Ø Tim Hortons Corporate gave us permission to use the logo for adult Timbit hockey for beginner players 19 and older or any level player 45 and older
Ø This progam will be through the Erie Senior League
Ø Program will have 30 minute of skills and 45 minutes full ice games
Ø Program will run for 20 weeks on Sundays at 6:30pm with a mini tournament at yearend
Ø ELL may sell off adult used equipment for this program
Ø USA hockey offering full Itech brand equipment packages for ages 4-6 and 7-9 for
$60 a set. Must buy a minimum of $20 sets.
Ø Motion by Yevet to purchase these sets from One Goal Program, 20 sets of 4-6 and
20 sets of 7-9 for a total of $2400, 2nd by Rob W and board
approved.
Coaches Report by Keri
➢
Still accepting coaching applications
➢
Interviews were cancelled due to only 1 application
at that time
➢
Should we look into paying coaches? Amatuer coaches
have always been volunteers
➢
The organization pays for hotel and gas, maybe
look into paying meals while on the road
➢
ELL pays for coaching education and USA Hockey
registrations
➢
Coaching education times will be on the web site
in May with clinics in Erie in September
➢
Coaching decisions need made by next month
Sarah Backstrom Tournament Update provided by Yevet
Ø Start putting together the timeline book for the Sarah Tounament. Put committees together in June for different areas of responsibility
Ø Parents from the teams need to help with different aspects of the tournament
Ø Have the committee meetings regularly at a different time of the board meeting
General Membership meeting opened by Keri
Executive Director report provided by Keri
Old Business
Ø Banquet at Boston's/Splash Lagoon went well and fun
Ø Cost of $17 was a concern and with no drinks available
Ø Need to plan the banquet earlier in the year, have team managers start planning
in October
Ø Heads up hockey meeting with coaches, managers, and parents – need to review
the rules
Ø Jersey inventory needs done – will need to order larger sizes at $130 a set. Need to order by June 1st to have for September
New Business
Ø Thanks to everyone who does what they do on the board
Ø Timbit Minor Hockey for 08-09 will cost Timbit I - $99 and Timbit II (or
age 7 and up) - $135
Ø Returning Timbit I or II may rent equipment at $50 and 2nd/3rd year must buy their own skates
Adjournment
Ø Motion to adjourn was made by Keri and 2nd by Yevet and Jeff M and board approved
Ø Meeting adjourned at 9:05 p.m.
Next meeting is Monday, May 19, 2008 at 6:30 p.m. at the Days Inn
Erie Lady Lions
Girls Hockey Association
Board Meeting Minutes: March 10, 2008 @ 6:30 p.m. at Days Inn
Board Members
Present:
Keri Tenza – Executive Director, Jeff McIntyre – Vice President, Yevet Anderson - Treasurer, Tammy Rohler – Secretary, Al Rivera - Director, Rob Wokulich - Director,
Rob Stroul – Director, Fay Zimmer – Registar, Tim Dugan – Coaching Director
Absent: Bob
Foltyn – Director, Jeff Shaw - Director
Quorum
Yes
Present:
Others
Present:
Proceedings
Ø Meeting was called to order at 6:36 p.m. by
Keri Tenza – Executive Director
Ø The February 18, 2008 Board Meeting minutes were available for review. Keri motion to accept by Yevet and 2nd by
Rob S. and board approved
Treasurer’s Report provided by Yevet
➢ Need to increase print productions costs for next years budget
Ø $25,000 from Sarah we use to subsidize the program, $650 a year does not pay for
what the players receive<
